Examining the Costs of Application and Database Licenses

Some document management systems are designed to give users direct access to the underlying database used to store document metadata and therefore require a database access license for each user.

For example, an installation of Microsoft Office SharePoint Server 2007 (MOSS) requires a license for each SharePoint server, as well as client access licenses (CALs) for each device or user connected to the servers. Additionally, an equal number of server and user CALs must be purchased to allow those users to access the requisite Microsoft SQL Server. It should be noted that these MS SQL Server licenses and CALs cost almost as much as the MOSS licenses, immediately doubling the apparent license cost of a SharePoint system.

In contrast, other ECM systems, such as Spielberg's FileDirector, shield the underlying database from direct user access and therefore do not require a database client access license for each user. Further, organizations have the option of choosing a database engine—MS SQL Server or Oracle—that best fits their environment and IT skill set.

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Spielberg North America Conference

MES Hybrid Document Systems was pleased to once again host the annual Spielberg North America Conference. The conference which took place between June 23rd and 28th was focused on improving end-user and value added partner support as well as discussing new marketing avenues to promote FileDirector and ScanFile.

“I feel this year’s conference was a huge success” say Mark McClung, President of Active Data Systems. “Not only did we develop a new awareness strategy which includes marketing vehicles such as Twitter and YouTube, but we were also able to formulate new solutions to help our value added partners address complex process management and workflow challenges faced by their clients.”

“I think the biggest take away from the conference was our new unified approach to marketing these document management solutions.” says Kevin D’Arcy, Vice-President of Sales & Marketing with MES Hybrid Document Systems. “Before this conference there was a lot of independent, and therefore duplicated, marketing efforts. Not only were we doing the same things twice, but the image we were portraying was different depending on which side of the border you reside on. The solutions that were resolved this week will help streamline our North American marketing campaigns by giving us a uniformed look to our videos, case studies, twitter posts and much more.”

More About Active Data Systems

Active Data Systems, located in Sioux Falls South Dakota, is the US distributor of the Spielberg document management and paperless office solutions. They specialize in enterprise level document management and content management solutions not only throughout the Midwest but across the United States through qualified value added partners. Active Data Systems employs many CDIA+ certified professionals and is active member of both AIIM (www.aiim.org) and IIMDA (www.iimda.org).

Web: www.activedatasystems.com

Twitter: www.twitter.com/activedatainc

More About MES Hybrid Document Systems

MES Hybrid Document Systems, founded in 1971 and located in Markham Ontario, is the proud Canadian distributor for the Spielberg document management and paperless office solutions. They pride themselves on providing customized and industry specific solutions to their clients across Canada. MES Hybrid Document Systems employs professional certified in enterprise content management (ECM) and electronic records management (ERM) and is active member of both AIIM (www.aiim.org) and IIMDA (www.iimda.org).

Web: www.mesltd.ca

Twitter: www.twitter.com/meshds

YouTube: www.youtube.com/user/meshds

Blog: www.meshds.blogspot.com